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A UK dental note example, from consent to signature

Follow one recall appointment through Squte: the consent question, the recording, the note written while the dentist sees the next patient, a change by voice, and the signed note copied into practice software.

Made-up patient. This is an illustration of how Squte works, not a recording of a real appointment.

What a Squte note looks like

A Squte note follows the 17 sections UK dentists use, from chief complaint to plan and recall, with UK tooth notation (UR6). It fills in only what the appointment covered and leaves the rest blank. The dentist checks it, changes it by voice and signs it before it goes anywhere.

Step 1 of 8

Ask first

Before recording, the dentist reads Squte’s consent line to the patient.

The patient’s answer is saved with the visit: the wording used, how it was given and the time. Squte will not transcribe a visit without it.

If the patient says no, nothing is recorded. You type the note, or build it with chairside chips, as you would without Squte.

Ask the patientJ. Morgan · Recall exam

“We use an AI note-taker that records our conversation to write up your notes. It’s kept secure and processed in the UK and EU, and you can say no. Are you happy with that?”

Patient agreedVerbal · logged 09:31
Record

Step 2 of 8

Record the appointment

The dentist treats as normal. Squte transcribes as they talk.

A short voice sample, recorded once, lets Squte tell the dentist’s voice from the patient’s, so each line is labelled correctly.

Note the diagnosis: the dentist says it out loud. Squte records a diagnosis only when you state one.

Quick VisitRecording 09:41

Transcript

Your voice recognised
  1. DentistAny changes to your health or medicines since last time?
  2. PatientNo, nothing new. Still no allergies.
  3. DentistAnything bothering you?
  4. PatientThe upper right has been sensitive to cold for about two weeks.
  5. DentistAny pain when you bite, or at night?
  6. PatientNo, just with cold drinks.
  7. DentistHow are you getting on with cleaning?
  8. PatientI brush twice a day, but I don’t really clean in between.
  9. DentistNo swelling in your neck, and your jaw joints are fine. Soft tissues look healthy.
  10. DentistBPE two, one, two; two, one, two. Some calculus behind the lower front teeth.
  11. DentistI’ll take two bitewings for that sensitivity.
  12. DentistUpper right six, mesial-occlusal caries into dentine on the X-ray. So that’s dentine caries on the upper right six.
  13. DentistWe can do a white filling, a silver filling, or keep an eye on it. If we leave it, it’ll likely get bigger.
  14. PatientThe white filling, please.
  15. DentistThat’s band two on the NHS. Happy to go ahead next time?
  16. PatientYes, that’s fine.
  17. DentistTry to clean between your teeth, and cut down the fizzy drinks between meals. We’ll book the filling and see you in six months.
Stop

Step 3 of 8

Stop, and call the next patient

The dentist taps Stop. Squte has transcribed as it went, so only the last few seconds are left to process.

There is nothing to wait for. The next patient is already in the chair while the note is written.

TodaySurgery 2
  • A. ShahHygiene · 09:45In the chair
  • J. MorganRecall exam · 09:31Writing the note…

Step 4 of 8

The note is ready

Squte says when the note is ready to check. The dentist can open it between patients or at the end of the session.

Until it is signed, it stays a draft.

Note ready to checkJ. Morgan · Recall exam · 09:42Open

Quick Visit

A. Shah · Hygiene · recording 03:12

Step 5 of 8

Read the 17-section note

The note follows the 17 sections UK dentists use, in order, with UK tooth notation: “upper right six” became UR6. Social history and treatment delivered today are left blank, because the appointment didn’t cover them.

Then check it. Here the radiograph grade is missing, because the dentist didn’t say one. That is what your check is for.

Note · UK 17-sectionDraft · not yet signed
01Chief Complaint
Sensitivity to cold, upper right, for two weeks.
02History of Presenting Complaint
Pain with cold drinks only. No pain on biting. No night pain.
03Medical History
Checked: no changes to health or medicines. No known allergies.
04Social History
Left blank: not covered in this appointment.
05Dental History
Brushes twice daily. No interdental cleaning.
06Extraoral Examination
No neck swelling. TMJs within normal limits.
07Intraoral Soft Tissues
Soft tissues healthy.
08Periodontal
BPE 2 1 2 / 2 1 2. Calculus lingual to lower anteriors.
09Hard Tissues / Charting
UR6 MO caries into dentine.
10Special Tests
Two bitewings, taken for sensitivity upper right. Report: UR6 MO caries into dentine.
11Diagnoses
Dentine caries UR6.
12Treatment Options Discussed
Composite restoration, amalgam restoration, or monitor.
13Risks & Benefits
Caries likely to get bigger if left untreated.
14Consent
Patient chose composite UR6. NHS Band 2 explained. Verbal agreement to proceed next visit.
15Treatment Delivered Today
Left blank: not covered in this appointment.
16Advice
Clean between the teeth daily. Reduce sugary drinks between meals.
17Plan & Recall
Composite UR6 next visit. Recall in 6 months.

Step 6 of 8

Change it by voice

The dentist taps Refine, says the change and taps Apply.

Only the section they asked about changes. The rest of the note stays as it was.

RefineJ. Morgan · Recall exam
“Add that I showed interdental brushes, size three, for the lower molars.”

Advice

Clean between the teeth daily. Reduce sugary drinks between meals. Interdental brushes, size 3, shown for the lower molars.

The other 16 sections are unchanged.

CancelApply

Step 7 of 8

Sign it

Nothing goes into the record until the dentist signs it.

The draft, each change and the signature are logged with who did it and when.

Sign noteJ. Morgan · Recall exam
  • Draft written by Squte09:42
  • Advice changed by voice09:58
  • Signed by the dentist09:59

Nothing goes into the record until you sign. Every change is logged with who made it and when.

Step 8 of 8

Copy it into practice software

One tap copies the whole signed note. The dentist pastes it into Dentally, Software of Excellence, R4 or any other system.

There is no direct integration yet: it is one copy and one paste.

Note signedCopied
Chief complaint: Sensitivity to cold, upper right, for two weeks.
History of presenting complaint: Pain with cold drinks only. No pain on biting. No night pain.
Medical history: Checked: no changes to health or medicines. No known allergies.
Dental history: Brushes twice daily. No interdental cleaning.
…

Paste into your practice software

DentallySoftware of ExcellenceR4Any other

What this example shows

  • “Upper right six” became UR6: teeth are written in UK notation, or FDI if the dentist prefers.
  • Two sections are blank because the appointment didn’t cover them. Squte doesn’t fill gaps with stock phrases.
  • The diagnosis is in the note because the dentist said it. Squte never suggests one.
  • The radiograph grade is missing because it wasn’t said. Every note needs your check before you sign.
  • Nothing reached the record until the dentist signed it.

See your own note on your own appointments.

Try Squte freeHow to write UK dental notes

14 days or 100 visits, whichever comes first. Card required, and nothing is charged during the trial. Then from £25 a month, no VAT to add. Cancel before the trial ends and you pay nothing.

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